Administrative Accountant

Location: Philippines
Work Arrangement: Work from home
Work Hours:
8 AM – 5 PM Mountain Standard Time, follows Philippine holidays

The Role:

The Administrative Accountant will be responsible for a variety of job duties handling the corporate administrative accounting of the company. 

Essential Functions:

  • Perform the following administrative finance data entry and responsibilities: 
    • Accounts Payable  
      • Interact with suppliers for accounts payable 
      • Enter bills received using WFM 
      • Enter other job costs/expenses 
      • Verify all bills are assigned a PO / Job# 
      • Match all bills to appropriate estimated job costs 
      • Verifying accuracy and additional costs on missed on job estimates 
      • Provide the executive team with a weekly financial report on AP aging 
      • Verify with CFO which bills are cleared to issue payment on 
      • Issue payment on cleared bills 
  • Accounts Receivable 
      • Interact with clients for accounts receivables 
      • Working with Project Manager / Operations Manager on project invoicing 
      • Issuing client invoices (progress, final, and past due invoices) 
      • Provide Executive Team a weekly financial report on AR aging 
  • Handle the following payroll responsibilities: 
    • Capture total time based on CA and TX laws 
    • Process payroll in Paylocity 
    • Enter reports into Xero 
  • Prepare expense reports and review, enter, and assign job costs using Abacus Software 
  • Conduct account reconciliation on credit cards, checking, and savings 
  • Assist in new employee paperwork 
  • Monitor and balance the company per diem account 
  • Issue per diem to field employees when instructed 
  • Maintain record of any over or under payments 
  • Maintain the company support spreadsheet 
  • Notify the sales manager of any upcoming support renewals 30 days in advance 
  • Generate job profit and any other reports in WFM for the executive team and project manager as requested 
  • Gather documentation from client/vendors 
  • Collect copies of signed quotes, contracts, POs, sub-agreements, and project forms, and save them to Workflow Max (WFM) 
  • Request insurance requirements (COIs) from the broker, provide to the client, and save them in COI file 
  • Generate and submit DIR and TIPS procurement contracts monthly submissions 
  • Handle monthly sales tax reporting  
  • Maintain and enter data in the WFM cost database 
  • Review and ensure WFM costs are up to date and properly entered 
  • Perform data entry with vendor quotes and new supplier accounts 
  • Work with the project manager to ensure project documents are uploaded  
  • Manage company’s 800# Ring Central Account 
  • Field incoming calls to general extension and Exec Team extensions 

Qualifications:

  • A Bachelor’s degree in accounting is preferred 
  • Experience in Xero, Paylocity, and Workflow Max preferred 
  • Strong computer aptitude, which includes expertise with Microsoft 365 applications 
  • Strong organization, oral and written communication skills 
  • Analytical skills with particular attention to detail 
  • Experience in a multi-client environment 
  • Aptitude in data management, analytics, reporting preparation 
  • Ability to function in an autonomous environment—independent worker, self-directed 

Apply Now!

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