Purchasing Specialist

Location: Philippines
Work Arrangement: Work from home
Work Hours:
8 AM – 5 PM Pacific Standard Time, follows Philippine holidays

The Role:

The Purchasing Specialist will purchase and receive a receipt of the required equipment to support project completion in a timely and accurate manner, inventory management and control, cost management, and provide accurate product database management. 

Essential Functions:

  • Purchase of required project equipment in a timely manner as required 
  • Coordinate tracking of project equipment needs with the operations manager 
  • Attend weekly forecast board strategy meeting and provides order updates 
  • Source suppliers based on price, availability, necessity, quality, and logistical expenses  
  • Handle equipment and shipping cost management to take advantage of savings opportunities 
  • Manage inventory tracking systems 
  • Assist with inventory reconciliations, troubleshooting, and adjustments 
  • Record receipt and issuance of inventory stock 
  • Maintain and update inventory items and price lists in all databases (QuickBooks and ABS) 
  • Handle vendor bill entry and reconciliation 
  • Handle project equipment reconciliation 
  • Coordinate activities involved with procuring goods and services 
  • Enter project sales orders in QuickBooks 
  • Discern problems or issues needing to be resolved and brings them to management’s attention promptly   
  • Create new customer/job entries in QuickBooks and synchronizes them to other databases 
  • Confer with vendors to obtain product or service information, such as price, availability, and delivery schedule 
  • Estimate values according to the knowledge of market price 
  • Prepare purchase orders or bid requests 
  • Review bid proposals and negotiates contracts within budgetary limitations and scope of authority 
  • Compare nomenclature, stock numbers, authorized substitutes, and other listed information with catalogs, manuals, parts lists, and similar references to verify the accuracy of requisitions and shipping orders 
  • Maintain manual or computerized procurement records, such as items or services purchased, costs, delivery, product quality, or performance 
  • Discuss defective or unacceptable goods or services with inspection or quality control personnel, users, vendors, and others to determine the source of trouble and take corrective action 
  • Compile stock control records and information, such as consumption rate, and characteristics of items in storage to determine stock supply and need for replenishments 
  • Review files to determine unused items and recommends disposal of excess stock                                                                                                                                                            
  • Approve vendor invoices for payment 
  • Perform any combination of the following tasks to compile records concerned with ordering, receiving, storing, issuing, and shipping materials, supplies, and equipment 
  • Compile data from sources, such as contracts, purchase orders, invoices, requisitions, and accounting reports, and writes, type, or enter information into a computer to maintain inventory, purchasing, shipping, or other records 

Qualifications:

  • A Bachelor’s degree in the related field 
  • Experience in purchasing 
  • Experience in a multi-client environment 
  • Strong computer aptitude, which includes expertise with Microsoft 365 applications 
  • Strong organization, oral and written communication skills 
  • Analytical skills with particular attention to detail 
  • Aptitude in data management, analytics, reporting preparation 
  • Ability to function in an autonomous environment—independent worker, self-directed 

Apply Now!

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